Taking action: transporting equipment
Once the preparation phase is complete, and storage and transport organized and coordinated, the action phase begins. The first stage is often air transport, to bring in equipment for the teams traveling from several continents, as well as for the media and other professionals on site. Customs operations and administrative procedures prepared beforehand facilitate customs clearance of goods, in accordance with the regulations in force and the competent authorities, so that the freight can be accepted in the territory.
For each sporting event, sufficient storage space needs to be secured, to deposit all the required materials and equipment. To facilitate the carrier's work, these are stored, categorized, and packed by the logistics specialist.
As the date of the event draws near, multiple transport flows intensify to ensure that equipment is in place within the sports and hotel sites hosting the various teams.
Perfect execution of this task is only possible if the vehicles and their drivers are dedicated to it. There needs to be enough of them, with back-ups in case of unforeseen events or emergencies. Tracking deliveries is obviously essential, to coordinate the timely dispatch and receipt of equipment. The goal is for all shipments, secured in coordination with the authorities, to arrive "just in time": neither too early, nor too late.
And if you thought transportation was just the last stage of organization for logistics specialists, it's not. During international sporting events, the race goes on, and other elements come into play: the IT equipment necessary for the smooth running of infrastructures or live broadcasts, the distribution of drinks to the public, catering for athletes, tourists, or spectators – all of these require different and specific treatments.